Improve project collaboration and automate complex workflows

Engineering Workflow and Document Management System (EDMS) for Manufacturing

Manufacturing processes require collaboration across various teams and departments to ensure quality of products and accuracy of manufacturing documents. Companies often experience delays as a result of poor communication and inefficient document handling, as complex reviews and approvals can quickly convolute the manufacturing document control process.

A manufacturing document management system helps companies streamline manufacturing processes, reduce rework from using wrong documents, and assists them in managing manufacturing assets, such as facility drawings, product data, and their corresponding CAD drawings. ImageSite and EngineBox provide complete control over manufacturing documents by providing a collaboration space for company users, offering rigorous levels of access control to secure documents at the source.

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Manufacturing document control system workflows

A manufacturing document control system also provides workflow management tools (Workflow +) that enable companies to have complete visibility of reviews and approvals, in addition to automating document actions and security permissions, as a document or drawing moves through a workflow. The workflow module provides information regarding the status of a project, who the current reviewers are, which employees are included in the workflow step, and the history of all actions that have been taken.

The workflow management tool also automates notifications as workflow participants based on key events, actions, or changes in file status. Comments and history are included in the information provided, as well as a plethora of other information to maintain transparency into the status of a given workflow.

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Improving the bottom line with manufacturing document control systems

Manufacturing document management software (e.g., ImageSite and EngineBox) improves a company’s bottom line by reducing time to market and providing companies with a quick return on their investment. Our EDMS solutions help companies drive revenue by preventing employees from getting bogged down with unnecessary tasks and ensures organizations are managing their document-centric workflows efficiently. Make sure tasks are completed on time, ensure correct documents and drawings are being used to reduce rework, and set visible deadlines to increase productivity.

Manufacturing document control

Our EDMS automatically releases documents based on life cycle parameters that control the revision and approval processes. It handles large and complex assembly and drawing data sets with automated publishing to formats, such as PDF or DWF for post-design functions and enables secure internal/external user access to corporate design information for supplier and vendor collaboration. It's designed for all departments, including employees who lack sophisticated engineering/CAD data management software and training.

Manufacturing companies

Manufacturing companies often are challenged to find and distribute the critical documents they need to do their work. In some cases, employees in these organizations must contact document control specialists to find information they need, or simply spend time rummaging through directory structures, resulting in highly inefficient work processes. Our EDMS solutions provide organizations with secure, comprehensive engineering document storage and in-house mobile access enabling users to easily find the correct versions related to the products they manufacture, sell and support.

Engineering change management

Our EDMS automates revisions approvals and release to existing documents. Its' document life cycle and workflows can be configured as an Engineering Change Request (ECR) solution. Organizations can classify revisions as “major” or “minor” and determine who can access and edit the documents at any point in the product life cycle. Our EDMS improves organizational work processes, structure, and management, enabling companies to save time and money.

Manufacturing document management software compliance

Our manufacturing document control software (i.e., ImageSite and EngineBox) help companies maintain NIST and ITAR compliance, as the system follows the principle of “least privilege” (outlined in NIST SP 800-171). (Though non-government vendors don’t have to comply with NIST guidelines, the NIST framework has become the de-facto standard for the highest security systems.) This means documents are only accessible to the applicable and appropriate personnel authorized to review, check-out, or make changes to a document at any given time. Additionally, manufacturing document management systems help companies get closer to achieving ISO 9001 compliance – an international standard for quality management systems.