Cloud Synching and Sharing
Access files and documents across multiple locations
Cloud Synching and Sharing
Access files and documents across multiple locations
Cloud Synching and Sharing
Access files and documents across multiple locations
What is Cloud Synching and Sharing?
Cloud synching enables owners to keep files in multiple locations up to date via the Cloud. Cloud file synching makes it easy for organizations to access files and documents across multiple locations, helping companies manage remote workforces and communications with third-party vendors and contractors.
Benefits of Cloud Synching
EngineBox is our Cloud-based version of ImageSite. No software or mobile apps required, simply use the browser on your PC, tablet, laptop, or smartphone. All communications are encrypted to secure file image sharing and downloads. Synching is automatic for files so designated; simply drop a file in the applicable folder and it’s synched to other permissioned locations, either with or without actual file transfer. (So, large files can remain in the local storage but still be visible to users in other locations.)
Cloud synching and sharing promotes project collaboration, letting users in different departments and different locations access files simultaneously (real-time collaboration) with the assurance all parties are using the most current files. For companies without a wide area network (WAN), synching makes the distribution and sharing of files easy between separate divisions, departments, and locations.
Control Frequency of System Synching
Depending on factors such as network bandwidth and IT scheduling priorities, the frequency in which documents and folders are synched can be adjusted appropriately. This allows for large file synching during periods of low bandwidth usage.
Continuous Synching
Continuous synching enables organizations to immediately synch files to remote ImageSite servers, ensuring all files are up-to date across locations.
Scheduled Synching
Scheduled synching ensures files are synched based on the time of day, week, or month, allowing for efficient use of network bandwidth within IT scheduling priorities.
On-demand Synching
On-demand synching is the most efficient means of folder and file movement across ImageSite servers, as synching only occurs when owners want to synch the folders and files. (Files that have been updated, but not yet synched, are so indicated using a file icon color code.)
Access Across Locations
EngineBox is a perfect solution for organizations managing document-centric communications across multiple locations. A Cloud document management solutions benefits companies who require frequent communication between downstream vendors and contractors and those who are managing a remote workforce. It also helps organizations who need to control workflows across various office locations.
Mobile Access Without a Permissioned Network
Cloud synching enables companies to manage document-centric communications (including critical review and approval workflows) across teams and departments without needing access to a permissioned network. EngineBox includes security and access control functionality, backed by commercial-grade security (provided by AWS) to ensure company intellectual property (IP) is safe and secure throughout each process while allowing users to access documents without needing a VPN connection.
Disaster Recovery and Business Continuity
Ransomware and hacking events have become a more frequent occurrence and can cause major disruption to an organization’s operations. Add in the occasional IT equipment and network failures and more than frequent user mistakes (e.g., deleting important files, opening phishing emails, saving files to incorrect locations) and having a backup copy of your files can be a lifesaver.
Using ImageSite’s synching capabilities, a copy of user files can be immediately saved to a Cloud location, including all back versions. Regaining access to files is a simple process of resynching from the Cloud. For significant events, restoring from the Cloud can keep a business up and running and minimize disruptions and security concerns.
What is Cloud Synching and Sharing?
Cloud synching enables owners to keep files in multiple locations up to date via the Cloud. Cloud file synching makes it easy for organizations to access files and documents across multiple locations, helping companies manage remote workforces and communications with third-party vendors and contractors.
Benefits of Cloud Synching
EngineBox is our Cloud-based version of ImageSite. No software or mobile apps required, simply use the browser on your PC, tablet, laptop, or smartphone. All communications are encrypted to secure file image sharing and downloads. Synching is automatic for files so designated; simply drop a file in the applicable folder and it’s synched to other permissioned locations, either with or without actual file transfer. (So, large files can remain in the local storage but still be visible to users in other locations.)
Cloud synching and sharing promotes project collaboration, letting users in different departments and different locations access files simultaneously (real-time collaboration) with the assurance all parties are using the most current files. For companies without a wide area network (WAN), synching makes the distribution and sharing of files easy between separate divisions, departments, and locations.
Control Frequency of System Synching
Depending on factors such as network bandwidth and IT scheduling priorities, the frequency in which documents and folders are synched can be adjusted appropriately. This allows for large file synching during periods of low bandwidth usage.
Continuous Synching
Continuous synching enables organizations to immediately synch files to remote ImageSite servers, ensuring all files are up-to date across locations.
Scheduled Synching
Scheduled synching ensures files are synched based on the time of day, week, or month, allowing for efficient use of network bandwidth within IT scheduling priorities.
On-demand Synching
On-demand synching is the most efficient means of folder and file movement across ImageSite servers, as synching only occurs when owners want to synch the folders and files. (Files that have been updated, but not yet synched, are so indicated using a file icon color code.)
Access Across Locations
EngineBox is a perfect solution for organizations managing document-centric communications across multiple locations. A Cloud document management solutions benefits companies who require frequent communication between downstream vendors and contractors and those who are managing a remote workforce. It also helps organizations who need to control workflows across various office locations.
Mobile Access Without a Permissioned Network
Cloud synching enables companies to manage document-centric communications (including critical review and approval workflows) across teams and departments without needing access to a permissioned network. EngineBox includes security and access control functionality, backed by commercial-grade security (provided by AWS) to ensure company intellectual property (IP) is safe and secure throughout each process while allowing users to access documents without needing a VPN connection.
Disaster Recovery and Business Continuity
Ransomware and hacking events have become a more frequent occurrence and can cause major disruption to an organization’s operations. Add in the occasional IT equipment and network failures and more than frequent user mistakes (e.g., deleting important files, opening phishing emails, saving files to incorrect locations) and having a backup copy of your files can be a lifesaver.
Using ImageSite’s synching capabilities, a copy of user files can be immediately saved to a Cloud location, including all back versions. Regaining access to files is a simple process of resynching from the Cloud. For significant events, restoring from the Cloud can keep a business up and running and minimize disruptions and security concerns.
Let multiple locations, departments, divisions maintain files locally while having global access to remote server documents
Create a collaboration site allowing secure access to files without opening up your network
Provide mobile device access without permissioning into your network
Cloud syncing can assist in securing file access outside your network for vendors/contractors/customers
Install in your company's DMZ, on a private cloud, or use EngineBox.
Establish an archive or disaster recover site that is automatically synced
Let multiple locations, departments, divisions maintain files locally while having global access to remote server documents
Create a collaboration site allowing secure access to files without opening up your network
Provide mobile device access without permissioning into your network
Cloud syncing can assist in securing file access outside your network for vendors/contractors/customers
Install in your company's DMZ, on a private cloud, or use EngineBox.
Establish an archive or disaster recover site that is automatically synced
Additional EDMS Features
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.