Innovation Trends in Engineering Workflow and Document Management
Innovation Trends in Engineering Workflow and Document Management
When on the hunt for a document management solution, it can be hard to know which features will be most useful for your business or organization. Although every business is unique, it’s important to choose a system that not only suits your current needs, but can evolve as your needs change.
Mobile Data Management
Access your engineering drawings on-the-go.
Mobile capabilities
Productivity can be significantly diminished when users are without access to their files, so users need to be able to access their files and complete tasks from their mobile devices. It’s important to choose a document management system that supports all the major platforms: iOS, Android, and Windows.
ImageSite and Engine-Box both offer mobile access using the web browser on your iPad, Android tablet, Windows devices, smart phones and more. This access permits users to mark-up and collaborate on your drawings and other documents, whether in the field, on the production floor, or even while traveling. Businesses are no longer 9-5 and can’t restrict users to how and when they can access important documents. For situations where users may not have Wi-Fi or cellular connections, eQuorum’s solutions allow users to download documents and drawings to be viewed in an offline mode. These offline documents are shown on the device as images and not downloaded files, which provides your files with additional security, in addition to the images being encrypted. Security should not have to be compromised for mobile use.
Browser-based interface
Long gone are the days of requiring complicated software downloads on each user’s workstation. Now, with a solution that is entirely HTML-based, users can simply access their files and documents using their web browser. Typically, users find it easier to implement a document management system when it has a simple GUI (graphic user interface) that is already familiar to them and certainly all users know how to use their web browser, whether it be Chrome, Firefox, Internet Explorer, Edge, Safari or others.
eQuorum understands this, so to enable easier installation in complex server or client-server environments, we developed a system where there are no software downloads required for any users. ImageSite, our on-premise solution, and Engine-Box, our cloud solution, are entirely HTML5-based.
Security & Access Control
Manage and automate user permissions, file rights and privileges. Keep audit trails, guarantee NIST, ITAR, NERC/CIP compliance, and prevent file misuse.
Role-based security
Companies need to ensure their data is protected. But it’s not only employees who need to view files, sometimes its outside vendors or contractors. To prevent just anyone from viewing, printing, editing or sharing particular files, you need to be able to assign permissions or roles to users to restrict/allow access. This is a critical feature in any document management system. When users get access to files they don’t have permission for, it becomes too easy to accidentally delete, change or lose a file. As corporate intellectual property leaves the four walls of the company due to unfettered access, the risk of corporate sabotage or competitors getting your product can increase substantially.
Low-cost
On-premise document management systems were the norm for a long time, but now businesses and organizations are shifting to the cloud and reaping the benefits — one of which is lower cost. When combining a web-based interface with the cloud, you get a scalable, multi-tenant software that leverages resources for a lesser cost and optimum efficiency. eQuorum offers both an on-premise and cloud solution, at very affordable prices.
eQuorum’s ImageSite is an on-premise, easy-to-use, single source system that is simple to install and is typically implemented in just a few days. Not only does the short installation time save your company money, but also enables users to recognize the benefits immediately.
Engine-Box is a cloud document and workflow management solution, giving users the ease of accessing their documents and files anytime, anywhere. Engine-Box is an effective means of managing a business’s or organization’s digital files and workflows related to those files and since it’s in the cloud, is immediately accessible to any new user.
Scalability
It’s not uncommon for businesses or organizations to start with a document management system for a single department. The issue comes later on when the company wants to expand the use of the software to other departments, often requiring implementation of a new system and re-training users. This can be a big waste of company time and money.
This is why it’s critical to choose a document management system that is scalable from the beginning and has the ability to perform optimally regardless of whether you’re just starting off with a few key users, or are covering multiple departments with thousands of users. Your system needs to be able to grow with your needs and provide the functionality and security required by larger organizations.
Every company differs in their exact needs or requirements, but one thing remains the same — these five features are important to any document and workflow management system and can help you elevate your productivity, achieve greater results, and grow.
Scale Your Business Effortlessly With a Cloud Document Management System
3 min read
One benefit of the Cloud that is commonly overlooked is that scaling a SaaS-based system is easy. Comparatively, scaling an on-premise system can take a lot of time and can directly impact your company’s bottom line. While this should not dissuade you from using an on-premise system there are a number of areas in which SaaS systems excel.
Additional EDMS Features
Our EDMS solutions
ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
ImageSite®
Our single source engineering workflow and document management system. Built in HTML5 so there is no software to deploy to client computers or mobile apps to download. Offered as an On-premise or Private Cloud system.
EngineBox™
EngineBox is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.
Our EDMS solutions
ImageSite and EngineBox are eQuorum’s robust workflow and document management solutions, created to help workers manage their essential workflows while maintaining complete control over their engineering files and documents. Not only do they provide a secure collaboration site for workers, but they also help organizations manage document distribution with third parties like vendors, contractors, and customers. Both systems are offered at a competitive price, enabling organizations to get a quick return on their investment by providing the features and functionality needed to help organizations improve efficiency, productivity, and collaboration. Companies can choose from concurrent user subscriptions or named user subscriptions, ensuring organizations have subscription options that make sense for their business.
EngineBox™
EngineBox is a cloud based workflow and document management version of ImageSite that resides outside the corporate network.
The eQuorum Customer Promise
In 2005, eQuorum developed the first all browser-based EDMS. The system, although for on-premise use, was still created to remove client software and JAVA from user computers and allow users to have a single viewer based on the simple navigation functionality of browsers. Today, eQuorum provides that same application in a private Cloud or a SaaS Cloud option. We can do this because we are, and have always been, browser-based, understanding the enhanced speed, security, and usability of this technology.
With the abundance of document management systems on the market today, there’s no doubt that choosing the right Cloud document management software can be a difficult decision. eQuorum is here to provide a comprehensive, powerful, and most importantly – affordable Cloud document management solution. We believe in providing real value to our customers by eliminating unnecessary costs, providing industry-leading functionality, and equipping your team with the right tools using cutting edge technology to bring your products to market faster.
eQuorum®
We specialize in engineering workflow and document management. Our comprehensive, yet easy-to-use software provides the solution to manage data from design to manufacturing and production, to sales, support and administration.